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No. 25

Newsletter

10 June 2025

  Tip

When you want to create a communication channel between various departments for the execution of a particular order you can create a "Discussion" for the purpose. You can add any number of users to it and this team can communicate with each other. The trail of the communication remains in the order forever. These users do not get access to the Sales Order data at the same time they can communicate with each other. One can also upload related drawings, specifications or images in the discussions.

 

  Did you know?

Did you know that it is possible to add multiple consignee locations in a single order.

  Best Practice

After every version release, the coordinator must understand the significance of each feature and assign rights to appropriate users. The coordinator must also ask the users to attend the Version Update Workshop wherever necessary. This will significantly boost the utility of OurSys.

 

  Understanding Reports

Report Name Invoice wise Gross Profit Report
Where to find it Invoice >> Reports >> Commercial
Who should use this Finance & Management
What frequency to check: Monthly
Filters for the report Customer, Invoice No, Item

Screenshot of the Report

Report showing Invoice line wise Gross Profit percentage

Report showing Invoice line wise Gross Profit percentage

This shows the breakup in terms Material and Process Cost

This shows the breakup in terms Material and Process Cost

This shows the detailed breakup of cost

This shows the detailed breakup of cost

Information in the report & how to use it:

  • This is an important report as it shows the gross profit margin earned in every invoice line item.
  • It also allows to further see the detailed breakup of the cost
  • This information is useful for deciding upon quotations and discounts to be shared in the future

 

  Notification

  • We have launched “Club OurSys”, a single web based portal to deliver multiple utilities to our customers.

  • "OurSys Forums" has been launched as a part of "Club OurSys". This for the OurSys community which can debate and help each other on various topics.

  • We have also brought Newsletters, Blogs, Help Documents, Tips all under a single umbrella of "Club OurSys"

  • Version 25.22 has been released

 

  What's new

  • We have added the ability to digitally sign multiple documents in one go to our digital signature feature.
  • OurSys has now introduced a dedicated dashboard for post-dated cheque vouchers, allowing users to remember them effectively.
  • OurSys now offers the option to import Excel files for bank reconciliation, making the process faster and more efficient.
  • In Project Management module, OurSys now provides a feature to define a master list of reasons for revision in dates of activities.
  • OurSys has introduced a feature to record the history of changes made to the item price list, capturing details of who made the modifications and when.

  Article

Club OurSys

Encouraged by the interest & effort of our customers to explore the various dimensions of benefits of OurSys, we are happy to launch ?Club OurSys?

Read the full article

 

  Case Study

Using "Do not consider in MRP" setting

Customer Introduction:

This customer is a press shop using nesting software for cutting sheets.

Problem / Goal:

Upon running the MRP program, OurSys calculated the shortfall of sheets based on the standard BOM. But the requirement of sheets is based on Nesting and thus cannot be calculated using the BOM. It was required to exclude sheets from the MRP.

The Solution:

We introduced a setting in the Item master called ?Do not consider for MRP?. All such items like sheets can now be marked as ?Yes? in this setting and thus get excluded from the MRP calculation.

The Result / Benefits:

The company was not using MRP due to incorrect requisitions getting generated for sheets. With this change, they were able to exclude sheets and run the MRP program. This in turn resulted in better planning and inventory management.