Tip
You can use HR letters function to create standard letter templates such as Offer Letters, Appointment Letters, Increment Letters, Experience Letters, Resignation Acceptance Letters, Warning Letters etc. and then effortlessly generate the letters for any employee. The system replaces certain variables with employee data and generates the letter and also stores it in the employee master for future reference.
Did you know?
Did you know that you can set names of Countries, States & Cities as per your requirement in the masters. You can keep what is required and add whatever is missing. This master is with Admin of OurSys.
Best Practice
To get solution to your industry related problems, you must use OurSys Forums. This forums helps you to get answers from users in your own industry. You can also use it to check with the latest amendments to law and check how others are acting on the issue.
Article
Using OurSys Communication Tools Effectively
Many problems in organisations come from poor or delayed communication. Most companies rely on emails or WhatsApp. While emails are formal, searching through them is time-consuming. WhatsApp, on the other hand, is casual and not easy to track.
Read the full article
Case Study
Colour Tagging for Documents
Customer Introduction:
Several customers faced a common challenge, which was effectively resolved through the introduction of colour tagging in OurSys.
Problem / Goal:
OurSys already provided additional fields through Attributes, but these were text-based and not visually intuitive. For example, customers often categorised enquiry stages as Enquiry, Quotation, Demonstration, Negotiation, and Finalisation. In addition, they wanted to quickly see whether a case was Hot, Warm, or Cold. Text alone did not allow for instant recognition, making it difficult to identify document status at a glance.
The Solution:
OurSys introduced a colour-coded square displayed alongside each document number. Customers can define their own colour conventions and assign specific meanings to each colour. When a user selects a colour for a document, it is consistently shown in the report, enabling quick and easy identification.
The Result / Benefits:
This feature provides a simple yet powerful way to visually classify and track documents, saving time and improving clarity.