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No. 27

Newsletter

14 August 2025

  Tip

Some enquiries cannot be quoted because of various reasons such as Out of product range, Out of capacity, Cannot meet deadlines etc. In OurSys there is a master to enter these reasons and then tag the reason to enquiry whenever the enquiry is regretted (Not Quoted). You must then see the "Enquiry Regret Reason wise Analysis" report under MIS to analyse which kind of demand we have been regretting. This can help in deciding capacity expansions and new product development.

 

  Did you know?

Did you know that you can set business targets customer wise and add further breakup in terms of Sales Categories in OurSys. You can then analyse your actual sales versus the set targets.

  Best Practice

You must lock the access of OurSys to only your locations using the OurSys IP lock. This feature ensures that users cannot access your precious data from outside your offices and factories.

 

  Understanding Reports

Report Name Job Order wise Issued / Return Report
Where to find it Production >> Reports >> Under Stock sub section
Who should use this Planning and Production teams
What frequency to check: Weekly
Filters for the report Item wise, Job Order wise, Between dates and Sales Order No wise

Screenshot of the Report

Report showing Delivery Note / Challan wise details of how much material was sent and how much is the pending balance and since when

Report showing Delivery Note / Challan wise details of how much material was sent and how much is pending and since when.

There is link to show the details of material issue

There is link to show the details of material issue

This report can be filtered in multiple ways.

This report can be filtered in multiple ways.

Information in the report & how to use it:

  • This is a simple yet important report which shows the net issue of material done to Job Orders. It shows material issued and material returned back from the job order.
  • This is useful for planners and the production team to see how much material is pending for issue and whether any excess material has been issued.
  • On clicking the quantity mentioned under the issued column, the breakup issued materials along with the lot numbers show up.

 

  Notification

  • We have chosen Mr. Akash Choksi of M/s. S.P. Ultraflex Private Limited, for the Best User Award declared in July 2025. This is in recognition of Mr. Akash's efforts in implementing the OurSys ERP effectively in his company. He has been instrumental in ensuring that all the users are using the system in the best possible manner. He also proactively learns all the newly released features and assigns rights to appropriate users. He is also involved in improving functionality of OurSys. This award is a token of appreciation for the years of hard work he has put into it.

    We have chosen Mr. Akash Choksi of M/s. S.P. Ultraflex Private Limited, for the Best User Award declared in July 2025.

  • OAuth 2.0 Compliant: Microsoft has announced the permanent removal of support for Basic authentication for client submission (SMTP AUTH) in Microsoft Exchange Online. This change will require all applications and devices using SMTP AUTH to send outbound emails to adopt OAuth 2.0 for authentication. The deadline for this transition is September 2025. We are happy to announce that we have built the OAuth 2.0 authentication capability in OurSys. You will continue to seamlessly send emails using OurSys.

 

  What's new

  • OurSys now validates Item Short Description for Duplicates as well. Earlier it validated only the Item no.
  • We have now added a printing facility for Bill of Material. This could be handy for multiple purposes.
  • A new dashboard to indicate upcoming leaves of employees has been added. This helps to communicate who is going to be on leave this week
  • OurSys has now introduced GSTR-1 posting to the GST portal via API integration, enabling direct and efficient submission.
  • OurSys has now introduced a feature that supports multiple company locations, allowing users to view Profit & Loss statements and balance sheets either as a combined report or separately for each location.

  Article

Accounting Best Practices in OurSys

In many organisations, accounting is the final checkpoint for financial accuracy - and in OurSys, it's the beating heart that connects every business function to a single version of truth. Poor configuration, lax data discipline, or siloed practices can lead to errors, delays, and compliance nightmares.

Read the full article

 

  Case Study

POS Invoicing

Customer Introduction:

This customer is both into B2B as well as B2C, that is retail sales.

Problem / Goal:

In retail sales, the products are sold over the counter and there is no need and no time for entering a Sales Order. In OurSys, it was mandatory to create a Sales Order in order to raise an Invoice. This made the process time consuming and impractical for retail business.

The Solution:

We developed a feature to raise invoices directly without Sales order. It is called Point-of-Sale (POS) Invoice in OurSys.

The Result / Benefits:

This has made OurSys compatible with retail business as well. These customers are now able to take full benefit of OurSys.