Oursys ERP Blogs

Tip

You can access all previous Newsletters & Articles by clicking on the “i” icon which is at the extreme top right corner of OurSys.

You can thus have access to all the tips and good practices which we have been sharing for almost 2 years now.

Did you know?

OurSys has provided a master where users can set their own currency format and mention their choice for individual dashboards, accordingly the result will be displayed. Example: They can choose between Lakhs-Crores or Million-Billion systems.

Best Practice

Use Stale PR dashboard to list out old PR and short-close them in bulk. This will improve the accuracy of the MRP program and reduce the junk data.

Understanding Reports

Report Name	Item Where Used
Where to find it	Masters >> Reports >> Item
Who should use this	Design Department, Purchase, Planning
What frequency to check:	As and when required
Filters for the report	Item No

Screenshot of the Report

List of items in which this item is used.

Information in the report & how to use it:

This report helps to find out the usage of the item in various assemblies/formulations along with it’s quantities
It is useful for designers to judge the impact on various items and to check the feasibility of the change.
It is important to standardise components from the inventory and purchase point of view. More the standardisation, the more the items listed in this report.

Notification

OurSys version 25.09 has been released. It comes with many enhancements as usual. We are holding an Online Workshop on 12th March 2025 to explain all the new developments.
We have sent the invitation to Workshops by email. In case you wish to include certain email addresses for future workshops please send your request to care@momentainfo.com

What's new

Introduced Grouping of Purchase Terms
Users can now create a Purchase Terms group, with multiple terms categorised under each group. This ensures that in a Purchase Order (PO), the terms are clearly segmented based on their respective groups for better organisation and clarity.
Attributes added to Accounting Ledgers
You can now define your own additional information fields in Accounting vouchers to capture data beyond the standard fields.
Leave Application Notification to the Approver
There is an option in employee master where you can define the reporting person's name. Once the user applies for the leave, automatic notification will go to the reporting person.
OurSys is made faster
Certain heavy tasks such as Capturing Production in real time, Production Load Estimation, Process wise Load Estimation and Final Inspection have been made faster.

Article

Difference between Drawing No and Item No.

This article explains the key differences between Drawing No. and Item No. and best practices for managing them in OurSys ERP.

The article covers Drawing No. represents a design, Item No. manages inventory and should be distinct per revision for accurate tracking.

Read the full article

Case Study

Identifying the purpose of Fixed Deposits

Customer Introduction:

This customer makes provision for various expenses by making fixed deposits.

Problem / Goal:

Fixed deposits were being made as a provision for Salaries, Rents, GST, Capital projected expenses etc. But the online banking software does not have a field to identify the purpose of the FD. Also in the accounting voucher there was no place to record the maturity amount, interest rate and maturity date.

The Solution:

We provided accounting vouchers with ‘Attributes’. Attributes are user defined fields and can have any type of data such as numbers, dates, dropdown etc. Using the attributes, the user was able to create new fields “Maturity Date”, “Maturity Amount” and “Purpose of FD”. Now for the FD Contra voucher, users started adding these additional information bits.

The Result / Benefits:

It now became possible to list out all Fixed Deposits which are active along with the information that was tagged to it.

ERP FOR ENGINEERING MANUFACTURING COMPANIES

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