ERP FOR ENGINEERING MANUFACTURING COMPANIES

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No. 29

Newsletter

11 October 2025

  Tip

You must read various Case Studies which have been published on OurSys ERP. The easiest way to reach there is by clicking the i icon in the top right corner, next to your login icon. In that, the fourth link is Case Studies. The Case Study pages show an index of all the case studies published till date. As of today we have 29 case studies. The solution provided in the case study could be useful to you.

 

  Did you know?

Did you know that you can ask your team to plan all their activities using the Planned Activity feature of OurSys. The users can then enter the log of time and completion status against this plan. They get to see their pending tasks as a list as well as on the Calendar. It also becomes easier for managers to keep a tab of all the assigned work. You can also import activities in one go using Excel Import.

  Best Practice

You must ensure that the links to adding Opening Stock and Item Stock reconciliation are with only one responsible person. Both these features have an impact on the inventory valuation authenticity.

 

  Understanding Reports

Report Name Material Accountability
Where to find it MIS >> Stores >> Traceability Sub Section
Who should use this Stores, Planning, Finance
What frequency to check: As required
Filters for the report Item, Specific Lot Number (mandatory)

Screenshot of the Report

Report showing detailed trace & status of quantity of the lot

Report showing detailed trace & status of quantity of the lot

This report has to filter for one lot at a time.

This report has to filter for one lot at a time.

Information in the report & how to use it:

  • This report shows the breakup of how the lot was consumed. The lot is either issued to production, issued for invoicing or returned back to supplier
  • This report not only shows the job orders to which it was issued but also the further job orders of assembly and finally assembly and ultimately the invoice in which it was consumed.
  • It also shows if the lot is still in the stock.
  • Thus report is the best place to know what happened to a particular material that was purchased.

 

  Notification

  • We have chosen Mr. Dieter Rasquinha of M/s. Mercury Pneumatics Private Limited, for the Best User Award declared in September 2025. Mercury has been using our ERP even before it was named OurSys in 2010. Mercury has been one of the biggest contributors to the ideas developed in OurSys. Mr. Noel Rasquinha, founder of Mercury group, always encouraged us and taught us the fundamentals back then. Today Mr. Dieter continues to take deep interest in OurSys and gives his valuable suggestions. This is a token of acknowledgement for all the faith shown by Mercury over more than 18 years.

    We have chosen Mr. Ranjeet Kumar Verma of M/s. Gemsons Precision Engineering Private Limited, for the Best User Award declared in August 2025.

  • In order to help our customer maximise the usage of OurSys ERP, we have designed a simple checklist. If you assess your settings and processes based on the checklist, you will be using OurSys at an optimum level. Those companies who are interested in getting the checklist please email it to care@momentainfo.com. We will be happy to share the sheet with you.

  • We will be closed for Diwali from 18th October 2025 to 23rd October 2025. Kindly plan your activities accordingly.

 

  What's new

  • We have now introduced a provision to maintain the history of deleted records in the Item Inspection Waiver. Additionally, separate links are provided for item inspection waiver options under Incoming, Final, and Outsourcing.
  • We have now introduced a provision to select multiple GRN lots while generating a Certificate of Conformance. (CoC)
  • We have introduced the option to set the calibration frequency in days and years in addition to earlier months, within the Gauge and Instrument Masters, ensuring that calibration dates are calculated accurately based on the chosen frequency.
  • OurSys has now enhanced Production Scheduling. Now, if the process layout includes the correct cycle time and setup time, the end time in the production schedule will be calculated automatically once the start time is entered. The calculation is based on quantity, setup time, and cycle time.
  • Earlier, there was no option to view the returned issued lot quantity in the Job Order print. Users had to refer to the Store Issued Material Report to find this information, which was time-consuming. But now have provided the option to view the issued lot quantities returned to stores directly in the Job Order printout.

  Article

Best Practices for User Rights Management in OurSys ERP

This article outlines best practices for setting up and maintaining user permissions, with a focus on role-based access control and department-specific responsibilities.

Read the full article

 

  Case Study

Material Accountability in Multi-Job Order Production

Customer Introduction:

The client is a sheet metal fabrication company specialising in precision cutting using laser cutting machines. Large metal sheets are loaded into these machines, and parts are cut based on nesting plans. Each nesting yields components for multiple job orders, with leftover material categorised as either reusable sheet, scrap (Jali), or process loss.

Challenge

In this production setup, a single laser cutting operation simultaneously fulfils multiple job orders, with varying quantities and part weights depending on the nesting. This created a significant challenge:

  • How to accurately track and account for how much of each sheet was converted into usable components?
  • How much of the leftover sheet could be returned to inventory?
  • How much scrap was generated?
  • What portion was process loss?

apturing this data manually required multiple entries, leading to inefficiencies, errors, and lack of real-time visibility into material consumption and wastage.

The Solution:

To address this, OurSys introduced a dedicated enhancement to its Multiple Job Order Production module.

  • A single-screen data capture interface to record all material outcomes from one production cycle.
  • Automatic pre-filling of expected output quantities based on the Bill of Materials (BOM), with the flexibility for users to make adjustments based on actual output.
  • Real-time calculation of unaccounted material (e.g., scrap, leftover, and process loss), ensuring full traceability.
The Result / Benefits:
  • Complete material accountability without requiring multiple entries.
  • Reduced manual effort and data entry errors.
  • Improved visibility into process efficiency and material usage.
  • Applicable to any manufacturing process where a single input is transformed into multiple outputs in one operation.

This enhancement has enabled the customer to streamline production tracking, reduce wastage, and improve inventory accuracy - all from a single, integrated screen within OurSys ERP.