ERP FOR ENGINEERING MANUFACTURING COMPANIES

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No. 41

Newsletter

19 October 2026

 Tip

If you mark too many dashboard elements as favourites, it increases unnecessary load on the server. Therefore navigate to the dashboard element and click on the Yellow star to remove it from the favourites. Ask other users to do the same to reduce significant amount of load on the server.

 

 Did you know?

Did you know that OurSys has a dashboard where it shows count of people on leave in the next say 7 days. You can click on the dashboard figure to see the names and you can also change the limit of 7 any number of days.

 Best Practice

Single Item MRN should be used only for consumables not for Items which are part of the BOM.

 

 Understanding Reports

Report Name Machine wise Production Analysis Report
Where to find it MIS >> Production >> Performance
Who should use this Production, PPC, Finance and Management
What frequency to check: For machine shops, Production team must see this every 2 hours. Others can review this on a monthly basis.
Filters for the report Between dates, Machine Type, Machine, Group by and Supervisor

Screenshot of the Report

Report showing Machine wise OEE and it's breakup

Report showing Machine wise OEE and it's breakup

This report can be seen for particular Machine, Machine Type, Supervisor etc.

This report can be seen for particular Machine, Machine Type, Supervisor etc.

 

Information in the report & how to use it:

  • This report shows Machine wise OEE.
  • It also shows the breakup in terms of Machine Utilisation, Efficiency and Rejection.
  • The utilisation is by default calculated based on 24 hour availability but this availability can be set as required.
  • OEE indicates areas of waste, including the "six big losses" (breakdowns, setup, minor stops, reduced speed, rework, and scrap)
  • It provides hard data to help teams prioritise maintenance budgets and capital investments in new machinery.
  • It allows a facility to compare current performance against an industry average of 60%–65% or a world-class target of 85%+

 

 Notification

  • Version 26.35 has been released.

  • AWS Disclaimer: We have been helping our customers with AWS but these days AWS has been changing its pricing polices frequently. We do not have any association with AWS and also do not have the expertise to understand these policies. We wish to make it clear to our customers that we cannot stand responsible for charges levied by AWS. We will continue to help you but do not wish to be responsible for it.

 

 What's new

  • Introduced the option to tag a Sales Order at the Purchase Requisition level. When a Purchase Order is subsequently created from the Purchase Requisition, the system will automatically carry forward the tagged Sales Order to the Purchase Order, ensuring continuity of project-wise procurement tracking.
  • You can now add additional information in Purchase Requisitions in the form of attributes and this information is carried to the person making the purchase order. Example: Certain information such as Make recommendations, minimum lengths etc. can be conveyed to the purchase officer.
  • You can now restrict access to certain group of purchase orders by using Purchase order groups.

 Article

OurSys Qualitative Audit Report

OurSys ERP offers a wide range of advanced features to help manufacturing companies improve efficiency, maintain control and make better decisions. However, having a powerful ERP is only half the job. Using it correctly is equally important.

Read the full article

 

 Case Study

Accounts Exception Report

Customer Introduction:

This company is a public limited company which undergoes multiple accounting audits.

Challenge

Users made certain mistakes in the vouchers and due to the high quantum of vouchers it was difficult to go through every voucher and find mistakes.

The Solution:

OurSys has an Accounting Exception Report which highlights all types of mistakes and discrepancies thus making it easy for user to make corrections.

Following discrepancies are automatically detected:

  • Income & Expense nature ledgers with opening values
  • Sundry Debtors & Creditors with mismatch of bill breakup and opening balance
  • Wrong dates
  • Vouchers where ledgers are missing
  • Vouchers where inventory ledgers are involved
  • Vouchers with figures with more than 2 decimals
  • Not Tallied Vouchers
  • Vouchers with Bill wise balance mismatch
  • Ledgers without search string
  • Ledgers without Accounting Group
  • Income/Expense groups defined under Primary
  • Reserves & Surplus group missing
The Result / Benefits:

Now it is easy to keep an eye on the exceptions and correct them as required.