ERP FOR ENGINEERING MANUFACTURING COMPANIES

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No. 36

Newsletter

22 May 2026

 Tip

Sometimes the GRN quantity is slightly less than the PO quantity and the balance quantity is never going to come. For such items, go to item master and set"PO Short Close Allowance". If the balance quantity after receiving is within this tolerance, OurSys automatically short closes the PO.

 

 Did you know?

Did you know that RFQ functionality has now been introduced for Labour Purchase Orders, allowing users to collect and compare supplier rates before finalising procurement. The system also tracks items pending for RFQ and provides a new screen to view and directly dispatch Job Orders pending against Labour PO, improving control and visibility.

 Best Practice

Use OurSys ECR & ECN features to maintain records of design or process change requests and subsequent release of drawing.

 

 Understanding Reports

Report Name List of Slow Moving Items
Where to find it MIS >> Stores >> Insights
Who should use this Planning, Production & Stores
What frequency to check: Once a month
Filters for the report Period, Fast Moving criteria and other

Screenshot of the Report

Report showing Screen shot of

Report showing Screen shot of"List of Slow Moving Items"

This report can be filtered for a particular period and for multiple other criteria such as Item Category, Sales Category, Unit of Measurement, Stores Location etc. You can also set the criteria of consumption rate for the items to qualify as fast moving.

This report can be filtered for a particular period and for multiple other criteria such as Item Category, Sales Category, Unit of Measurement, Stores Location etc. You can also set the criteria of consumption rate for the items to qualify as fast moving.

 

Information in the report & how to use it:

  • Use this report to find out the Fast moving Items.
  • These items have to be in stock in order to fulfil the demand. Therefore this report also shows the stock of each item. You can take actions accordingly.
  • You can also filter the report Item No. Series wise by using "%" after the Item series code.

 

 Notification

  • Some of your key team members may not be getting this newsletter. Kindle send us the email addresses of your key people. We will ensure that the monthly newsletter reaches them directly.

  • This is the 36th monthly Newsletter, thus we have completed 3 years. We hope this initiative is helping you and your company to utilise OurSys more effectively.
  • This newsletter can converted to any language by simply selecting the language at the top of the newsletter.
  • You can also open a Google’s NoteBookLM notebook and add every monthly newsletter to it. This will help you to get audio version, precise answers, tips and quizzes regarding OurSys ERP anytime and in any language.

 

 What's new

  • Attribute added for Final and OS Incoming Inspection. You can create your own fields as required.
  • WIP Valuation Report has been enhanced to display both material and process cost together when users select"Group By – Job Order," providing a consolidated Job Order-wise cost view.
  • A Line Rejection field has been added in Daily Production, OS Inspection, and Final Inspection. This enables direct capture at source, improves accuracy, avoids duplication, and ensures proper reporting without impacting supplier or operator performance.

 Article

Using OurSys to mitigate problems created by current energy crisis

Manufacturing companies across the world are facing the ripple effects of the ongoing energy crisis. Rising electricity tariffs, fuel price volatility, power shortages, and increasing pressure to operate sustainably are forcing industries to rethink how they function. For engineering and manufacturing MSMEs especially, the challenge is not merely about reducing electricity bills — it is about building operational resilience. This is where OurSys ERP can play a transformative role.

Read the full article

 

 Case Study

Special Outsourcing for Calibration

Customer Introduction:

This company is manufacturing of precision machined components for automobile industry

Challenge

There was no dedicated provision to send tools like Instruments, Jigs, Fixtures, Dies, Machines, Gauges, and Patterns outside for calibration. Also, the cycle of PO-GRN-BillPassing was not getting completed in work around methods.

The Solution:

We have modified the Special Outsourcing feature to accommodate sending Instrument, Jig, Fixture, Die, Machine, Gauge, and Pattern can be sent outside for Calibration with proper Purchase Order for further bill passing.

The Result / Benefits:

This has made the process smooth, naturally intuitive and there is complete control on the material and the bill passing for the services. This can be used for any process where some external service is required.