OurSys ERP Newsletter November 23

November 2023

Tip

You can quickly reach your most used links by marking them as 'Favourites'. Users can access the favourite links by clicking on the 'Star' Icon, which is found on the right side of the OurSys logo.

In order to set the favourite link, click on the user image and then click on 'Configure Favourite Menu' link.

Select the links you wish to set as favourites and click on the configure button available at the bottom of the page.

Did you know?

Users can use 'Purchase Requisition Detail Report' to check whether Purchase orders have been raised for their Purchase Requisitions and whether the material has been received and inspected.

This report is available under the Reports section under the Purchase menu.

Users can also filter this report in various ways such as PR No, Item, Item Category, Factory location etc.

This report must be configured to all department heads and to people who add Purchase Requisitions so that they know the status.

Understanding Reports

Report Name	Sales Order Gross Profit Report
Where to find it	Under Reports under the Sales section
Who should use this	Finance & Management
What frequency to check:	Monthly for completed orders
Filters for the report	Given Period, Item Category, Sales Order and customer are some of the filters.

Screenshot of the Report

The breakup is available on clicking the Invoice Qty link as shown below:

The further breakup is available by clicking the 'Total Cost' link.

Information in the report & how to use it:

This report shows material cost, labour cost and the profit percent for each item on the order. The report can be filtered Customer wise, Sales region wise, Order wise, Sales Representative wise, Item Category wise etc. to bring out different insights from the report.
Management and Finance department can monitor margins for each and every item on the order.

This report helps to take decisions on right product mix for various regions.

Notification

We have strengthened our team. We are happy to have 3 senior managers joining our team.
Mr. Ashwinkumar Jadhav joins as Business Head. Mr. Ashwinkumar has more than 25 years of experience in the IT industry and he will focus primarily on effective project execution.
Mr. Sandeep Sathe joins as Sales Manager. Mr. Sathe is BE, MBA and has 18 years of experience of selling in the SME manufacturing industry.
Mr. Sachin Nimkar has joined as Customer Care and Compliance Manager. Mr. Nimkar has 28 years of experience and will help us improve customer satisfaction. Mr. Nimkar will also help us with Quality System Compliance and it's certification.

What's new

Rework of Outsourcing rejection has been made easier.
Rejection of Outsourced material sometimes needs to be reworked inhouse. This rework entry has been made easier.
OurSys now has both Centralised Purchase and Location wise Purchase
In case of multiple factories, we can configure OurSys to suit the required model for purchasing. Some companies have centralised purchasing for multiple locations and some may prefer to have independent location wise purchasing.
QR code based inventory management
Users can now issue material by scanning QR codes. This speeds up issuing activity and makes it accurate. QR label printing feature has also been added to all inward entries.
Material Issue has been speeded up
The issue screen has been modified by first asking the user to filter the issue requests and then issue.

Article

Handling Stores Operations Efficiently

OurSys ERP has a well thought out and evolved Stores Module. This article focusses on some of the key features of OurSys Stores module.

Read the full article

Case Study

Controlling Minimum Sales Order Quantity

Customer Introduction:

This company is a leading cosmetics & plastic packaging manufacturer in Tanzania.

Problem / Goal:

The sales happens directly to the end user as well as through distributors. Distributors get lower rates since they buy in bulk. But it was important to ensure that whenever an order is booked for the distributors, the quantity has to be above a set minimum limit.

The Solution:

We developed a special feature to set minimum sales order quantity in Item master and a setting in customer master to control whether to validate for minimum quantity for the customer.

The Result / Benefits:

Thus for distributors, the setting of whether to validate, was set to 'Yes' in customer master and minimum order quantities were set in item master. OurSys warns whenever the order quantity is below the set limit. This has ensured that the correct quantities are booked.

Let us know if this feature could be useful to you. We will enable the setting for you.

Feedback

The intention of this newsletter is to make our customers aware of the features of OurSys and help them to utilise OurSys to the fullest. We would like to have your feedback on how we can further improve this effort.

Please click here to give us your feedback.